Services - Electronic Visitor’s Management

This computer-based visitor management system will not only promote your corporate image but also enable effective visitor control. It combines a powerful database and search engine and stores both data and pictures of visitors. The main purpose is to maintain an electronic register of all visitors who are currently on your site. Although they are stored in the same manner, it distinguishes between three different categories of visitors: those who are your premises, those who are off your site, and those who are pre-booked. For each visitor, this software record such thing as which member of staff the person is visiting, date, purpose, etc. let us examine the features of Manual System vis-à-vis Electronic as follows:

Electronic based visitors book products neat, easy-to-read passes and makes searching for data a breeze. To make life even easier, it allows for pre-booking of visitors. As soon as an appointment has been made, it can be logged on the system. Reception or security can pre-print all bookings each morning or print as a visitor arrives. The pre-booking module can reside on the network, allowing all staff to pre-book their visitors. Thus helping to prevent congestion and delays at the gate. When there is heavy traffic at the entrance gate, Barcode Readers or Scanners can be used to spend the process. Passes can be printed in advance and when a visitor arrives, simply swipe the pass to automatically log in the time arrival, and do the same on exit. This is very useful where groups of visitors arrive at the same time.

A great feature of computer based visitor system is that reports are obtained effortlessly at the click of the mouse. If you need to know WHO is on your premises at any time, WHO has visited WHOM, which visitors are expected, or who is the owner of a particular vehicle, it couldn’t be easier to get a fast answer. No more time consuming searching through often illegible books; all information is instantly at your disposal.